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Meetings remain the heartbeat of collaboration. No matter how fast technology evolves, human connections continue to inspire creativity, innovation, and decision making. Yet, the way we connect has changed. With teams now working in offices, homes, and across time zones, meeting spaces must be adapted to support truly hybrid collaboration.
But that change brings new complexity: for users who use different platforms and devices, and for IT teams who must ensure security, compliance, and consistent performance across every room. To thrive in this new reality, organizations need smarter, simpler, and more reliable collaboration environments.
At Barco, we believe that three pillars define success in the modern living room: simplicity, confidence and intelligence.
Simplicity First: Empowering people and IT alike
Often, unfortunately, valuable time is wasted at the beginning of meetings: connecting devices, finding the right input or cable, or solving audio problems. These small frustrations add up, eroding productivity and confidence. The truly user-friendly setup eliminates those moments of friction.
A great meeting experience starts with simplicity. When the technology is intuitive and works the same way at every location, participants can focus on the ideas rather than troubleshooting screens or cables.
with solutions like clickshareStarting a meeting becomes easy: connect, click and collaborate – wirelessly and securely. No training or IT support is required. The experience is consistent across rooms, laptops, and mobile devices, ensuring that every participant, whether in the room or remotely, can engage equally.
Simplicity also matters for IT teams. Managing hundreds of meeting spaces should not require constant firefighting. That’s why tools like ClickShare’s XMS Cloud Platform Provide centralized device management, real-time health monitoring and usage analytics. Admins get full visibility, they can proactively troubleshoot and ensure every room runs smoothly without endless support tickets or site visits.
When technology feels natural to users and manageable to IT, organizations achieve higher adoption rates, smoother operations, and greater overall satisfaction.
Trust: Security and Reliability by Design
As collaboration tools evolve, so do cyber-security risks. Meeting rooms often handle sensitive discussions and confidential data ranging from product plans to financial results. Protecting that information is non-negotiable.
Regulations such as NIS2 (Network and Information Systems Directive 2 issued by the European Commission) and the Cyber Resilience Act (CRA) raise the level of organizational cyber-resilience by demanding clear risk management, strong accountability from leadership, and strong technical controls. NIS2, in particular, increases the level of cyber-security accountability. This demands that organizations not only implement stronger measures but also take corporate responsibility for them. Non-compliance brings not only financial penalties but also legal consequences. Reliable, secure technology reduces these risks and gives businesses peace of mind.
ClickShare is secure by design combining ISO 27001 certification, GDPR compliance, and end-to-end encryption. Our commitment ensures that data remains secure and organizations comply with regulations such as NIS2 and the Cyber Resilience Act.
Modern meeting technology is also maturing through platforms such as Microsoft Device Ecosystem PlatformWhich standardizes Android-based Microsoft Team Rooms for stronger security and smooth management. By standardizing device management and updates, MDEP helps eliminate fragmentation and streamline IT operations. newest ClickShare Hub is built on MDEP for exactly this reason – Providing a secure, consistent and future-ready meeting experience.
As part of this reliable and interoperable meeting technology, ClickShare ensures seamless compatibility, strong compliance and reliable performance across diverse room setups. This foundation of trust goes beyond security – it’s also about reliability. When the system works flawlessly, users feel confident walking into any meeting room, knowing that the technology will work smoothly. That confidence builds trust, reduces friction and enables truly seamless collaboration.
Intelligence: Empowering Better Collaboration
Artificial intelligence is changing the way we meet, offering real-time insights and automation that enhance the experience – not complicate it.
AI already supports many aspects of the meeting lifecycle: from automated room setup and scheduling to real-time transcription, speaker tracking, and intelligent framing. AI-powered assistants like Copilot now enrich collaboration with summarization and translation, as intelligent room systems refine sound and visuals in real-time.
But intelligence is most valuable when it feels comfortable. ClickShare has a wide install base with compute in meeting rooms, making it an ideal solution for intelligent and secure meeting experiences. Smart camera and microphone integration enhance audio-visual quality, helping remote participants feel equally present and engaged.
Balancing Simplicity, Trust and Intelligence
The future of collaboration depends on balance: Simplicity ensures inclusivity, trust protects every interaction, while intelligence enables smarter, more efficient teamwork.
Organizations that evaluate meeting solutions with these principles in mind – ease of use, security and reliability – will set themselves up for long-term success. The result is a workplace where technology actually empowers people, not the other way around.
At Barco, we continue to evolve ClickShare to meet these needs – creating meeting spaces that are seamless, secure, and smart by design.
Learn how ClickShare can make your meeting spaces smarter, simpler, and more secure,